Cost Per Truck Roll Calculator
Discover your true cost to send a technician to a home. Know your numbers before setting your prices.
Your Business Numbers
Adjust these values to match your business. Results update automatically.
Labor Costs
$28.00/hour
35% (covers payroll tax, workers comp, health, PTO)
Time & Distance Per Call
1.5 hours (including drive time)
20 miles
Vehicle & Equipment Costs
$0.85 (fuel, repairs, depreciation, insurance)
$1,250 (truck payment, tools, uniforms)
Overhead Allocation
Office, salaries, rent, software
Entire company
Your Cost Breakdown
These are your costs to send a truck. This is not what you should charge.
Fully Burdened Labor Rate
$37.80/hour
Labor Cost Per Call
$56.70
Vehicle Cost Per Call
$17.00
Truck/Tool Cost Per Call
$12.50
Overhead Cost Per Call
$112.50
Total Cost Per Service Call
$198.70
This is your break-even cost before profit
⚠️ Important: This calculates your cost to send a truck, not what you should charge. Your pricing must cover profit, marketing costs, and business growth on top of this cost.
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Sources for Stated Numbers
U.S. Bureau of Labor Statistics median HVAC wage: https://www.bls.gov/oes/current/oes499021.htm
AAA "Your Driving Costs" average truck operating cost: https://newsroom.aaa.com/2024/08/2024-your-driving-costs/